Format For Graduate Application Essay

Remember when you sat down to write your undergrad application essays? It was your chance to show colleges the real you—and the world was your oyster! You could talk about your favorite book character, a beloved hobby, or a cause near to your heart.

Now you’re ready to apply to grad schools, with another application essay (or 10) to write. Like so much of the application process, grad school essays are similar to undergrad…but not quite the same. You need to take a more strategic approach. Here’s how, plus an awesome real-world graduate admission essay example.

The grad school application essay—aka letter of intent, personal statement, statement of purpose, etc.—is your chance to breathe some life and personality into your application. But unlike your undergraduate essay, where you might’ve offered a quippy story, your grad school application essay should be more focused on your academic and professional goals, and why grad school is essential to achieving them. Oh, and it should also give the admission committee a good sense of who you are and what you value at the same time. (No big deal, right?)

All that being said, a lot of the advice that helped you write your undergrad essay still applies: tell a unique story, use vivid examples, be genuine, and, perhaps most importantly, explain why you’d be an asset to the program—and why the program would be an asset to you.

Essay requirements will vary from school to school, but you will likely be asked to write 250–750 words. Common graduate application essay prompts include the following:

  • Describe a situation where you overcame adversity/exhibited leadership/learned from failure/experienced an ethical dilemma.
  • Why do you need this degree at this juncture in your life?
  • What are your short- and long-term career goals?
  • What are you most proud of?
  • And the big one: why this school? 

Regardless of the prompt you choose, the graduate admission committee should come away from your application essay knowing these three things:

  • What you want to study in grad school
  • Why you want to study it
  • Why their institution is the best place for you

Dedicate a paragraph to each one of those ideas, add an attention-grabbing opener and a tidy conclusion, and you’re almost there! The following best practices will take you the rest of the way to a winning grad school application essay.

Be specific

Stay focused on your academic field and use specific, discrete examples. Was there a clear moment when you knew you had found your calling? Did a particular class assignment, volunteer experience, or work project solidify your interest? Why exactly do you need grad school to achieve your goals? 

Demonstrate passion

You’re trying to give the graduate admission committee a sense of who you are and what you value. Show them your passion for your field of study. Why do you love it? Why do you want to contribute to it? What about it challenges and excites you?

Know your audience

Thoroughly research your potential graduate programs (if you haven’t already!), and tailor your essay to each school. Admission counselors want to know why you want to enroll in their program, and you can’t speak to the merits of their program if you don’t know what their program is all about! What specifically attracted you to the school? What would you contribute to the program as a graduate student and eventual alumnus? Take a look at press releases, blog posts, and big events on campus to get to know the school’s personality and what it values.

Stand out

In a crowd of candidates who also love this field (presumably), what sets you apart? As you consider possible graduate admission essay topics, look for the story only you can tell. Just remember, even some personally meaningful experiences, like the loss of a loved one or a life-changing volunteer experience, don’t really stand out in graduate admission—they’re too common. So if you are considering a potentially well-tread topic, try to approach it in a unique way.

Show, don’t tell

Whenever possible, use stories to illustrate your interest. You shouldn’t fill your graduate personal statement with anecdotes, but you can be straightforward and still infuse some personality into your writing. After all, what’s more engaging: “I frequently left the campus CAD lab just as the sun was rising—and long after I had completed my architecture assignments. I got hooked on experimenting with laser cutting and hardly noticed as the hours passed” or “I really love working with Auto CAD”? No contest.

Be relevant

You can talk about special skills, like a foreign language, computer programming, and especially research in your essay. And you can talk about your academic achievements, internships, published work, and even study abroad experiences. They all make great graduate personal statement fodder. But relevancy is also key. Before stuffing your application essay with every accomplishment and experience from your time as an undergrad, make sure you’re only highlighting those that pertain to your intended graduate studies and future goals.

Explain any gaps

Your grad school application essay is also an opportunity to explain anything in your academic record that might raise an eyebrow among the admission committee, like a semester of poor grades, time off in your schooling, or a less-than-perfect GRE score. For example, if you worked part or full time to help fund your undergrad education, that lends some important context to your experience and achievements; maybe your undergrad GPA isn’t quite as high as it might’ve been otherwise, but graduate admission counselors will likely appreciate your hard work and dedication.

You can also use the essay to own your mistakes; perhaps you didn’t take college as seriously as you should have freshman and sophomore year, but you got your act together junior year. But whatever you do, don’t use your essay to make excuses or blame others.  

Strike the right tone

You’ll have four (or more) years of collegiate writing under your belt, and your grad school statement needs to reflect that. Use active language, smooth transitions, an attention-grabbing opening, and a strong conclusion. And even though your graduate personal statement should be focused on your academic goals, it’s not a research paper—and it shouldn’t be full of jargon. Your essay’s tone will ultimately depend on the prompt you choose, but don’t be afraid to infuse it with personality, even humor. People relate to stories; tell yours and tell it well.

Edit—and have others edit too

Set aside time to edit your graduate application essay, checking for style, tone, and clarity as well as grammatical mistakes. (Here are my copyediting tips!) Is your graduate personal statement clear, concise, and well organized? Also revisit the essay prompt to make doubly sure you’ve answered it fully and accurately. Then have other people read your essay to check for these things too. Undergrad professors or mentors are great for this, but you can ask trusted friends too. And don’t forget about any career, writing, and/or tutoring centers at your undergraduate institution; they may be able to review your essay and application, and their services are often available long after you graduate.

Final tips

For a truly polished graduate essay, remember the little things too, like making sure your files have easily identifiable names. And it might go without saying, but make sure you follow the directions! If the word limit is 600, don’t send in 750. And last but never least: don’t forget that the essay is about you! Any examples or experiences you cite should relate back to you and why you want to go to grad school.

BONUS! Grad school personal statement don’ts

Beyond following the advice above—all do’s, by the way—keep these grad school personal statement don’ts in mind.

  • Don’t volunteer potentially damaging information. If you were suspended, arrested, etc., you probably don’t need to discuss it. Why cast aspersions on your character?
  • Don’t repeat other parts of your application. Your GPA, test scores, and most activities are covered sufficiently in the rest of your application.
  • Don’t be negative. You want the admission committee to see you as an enthusiastic addition to their program, not a grouch.
  • Don’t write about controversial topics. You don’t want to risk offending the admission committee. And touchy subjects rarely make good personal statement essays anyway.
  • Don’t go for gimmicks. Even though you want to stand out, a gimmicky essay isn’t the way to do it. (For example, submitting a song instead of a personal statement…when you’re not studying music.)
  • Don’t stuff your essay with big “smart” words, and don’t use flowery language either. Use clear language to tell a compelling story.
  • Don’t lift your personal statement from an existing academic essay or—worse—from someone else entirely. Besides plagiarizing being, you know, wrong, if you can’t get through your personal statement, you definitely aren’t cut out for the writing demands of grad school. Fact.

PS You can apply these tips to scholarship and grant application essays too...

Graduate letter of intent: a real-world example

Danielle Dulchinos
Master of Education in Instructional Design
University of Massachusetts, Boston

Danielle completed her master’s in 2016. Her studies in Instructional Design were heavily influenced by one of her life’s great passions: Girl Scouts. In fact, while in the midst of earning her graduate degree, she accepted an offer to join the Girl Scouts of Eastern Massachusetts full time as their Associate Director of Volunteer Support—a role that distinctly benefits from her graduate studies.

BTW: you'll find even more great grad school application essay examples here.

I wish to pursue graduate study to build a stronger foundation in a skill set I love. I have been using Instructional Design in my volunteer role with Girl Scouts as a Council Facilitator for nearly four years. However, I am only mimicking the best practices set forth by the organization. Working toward a graduate degree in Instructional Design will give me the background knowledge to answer the “why” of creating and delivering adult trainings. I am also interested in UMass Boston’s program specifically because of the strong media and technology focus. Girl Scouts of Eastern Massachusetts (GSEM) volunteers would benefit from greater variety and flexibility in our training offerings, and I would like to help bring that to them. One key area that I would like to work on is creating and delivering more online webinars or hybrid trainings, which would meet the growing demand for more diverse and accessible content.

Aside from my volunteer interests, I believe that an MEd in Instructional Design will also help my current job. I work full time for a small independent financial research company. In addition to research reports, we offer daylong training sessions to our clients in our proprietary analysis methodology. My company’s account management team has expressed interest in modifying some of our core training sessions into an online format. With the skills and knowledge I will acquire through this program, I will be able to help my company expand and diversify our training business line while reducing our capacity constraints.

However, my passion for adult learning truly blossomed through my work with GSEM. As a lifelong Girl Scout, I knew I wanted to stay involved after I graduated from Northeastern University, where I was the President of Campus Girl Scouts and a troop leader. I became involved as a Council Facilitator because I knew each adult I got excited about and prepared to volunteer with Girl Scouts could reach five or 10 more girls.

I remember the day I realized I truly loved this work. After a particularly long day in my office reading reports, I had to deliver a three-hour course on leadership essentials. As I took the subway across town to the training location, all I could think about was how I’d rather be doing anything else. But after I got there and the attendees filed in, I could feel my energy rising. Sharing my knowledge of Girl Scouts with them and watching their enthusiasm to help their girls recharged me. I left the training with 10 times more energy than when I started. I’m looking forward to following this passion and developing a more robust understanding of how adults learn and what makes the content “sticky” so it stays with them when they go back to their girls.

This year I was also selected for a national-level Girl Scout committee, Girl Scouts University Leadership Cadre. The Cadre is comprised of some of the most talented Girl Scout facilitators nationwide and charged with creating personal, professional, and career development learning opportunities for Girl Scouts’ staff and volunteers across the United States, especially online learning assets. We recently had a weeklong conference where I was able to take some video production and storyboarding for webinar sessions that whet my appetite for more learning in this field.

When I chose my undergraduate major, I picked journalism because it was practical. Now that I have more life and career experience, I am ready to go back to school for something else, something I love. I have a passion for learning and sharing that learning with others, as I’ve demonstrated by volunteering my time doing it. There’s nothing more rewarding than helping someone have an “aha” moment or rekindle a lost spark. I know in my heart that adult training and development is my calling because nothing makes me happier than helping others get excited about learning.

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Examples of Successful Statements

Below are samples of personal statements. You may also select "Sample Statement" in the Media Box above for a PDF sample.

Statement #1

My interest in science dates back to my years in high school, where I excelled in physics, chemistry, and math. When I was a senior, I took a first-year calculus course at a local college (such an advanced-level class was not available in high school) and earned an A. It seemed only logical that I pursue a career in electrical engineering.

When I began my undergraduate career, I had the opportunity to be exposed to the full range of engineering courses, all of which tended to reinforce and solidify my intense interest in engineering. I've also had the opportunity to study a number of subjects in the humanities and they have been both enjoyable and enlightening, providing me with a new and different perspective on the world in which we live.

In the realm of engineering, I have developed a special interest in the field of laser technology and have even been taking a graduate course in quantum electronics. Among the 25 or so students in the course, I am the sole undergraduate. Another particular interest of mine is electromagnetics, and last summer, when I was a technical assistant at a world-famous local lab, I learned about its many practical applications, especially in relation to microstrip and antenna design. Management at this lab was sufficiently impressed with my work to ask that I return when I graduate. Of course, my plans following completion of my current studies are to move directly into graduate work toward my master's in science. After I earn my master's degree, I intend to start work on my Ph.D. in electrical engineering. Later I would like to work in the area of research and development for private industry. It is in R & D that I believe I can make the greatest contribution, utilizing my theoretical background and creativity as a scientist.

I am highly aware of the superb reputation of your school, and my conversations with several of your alumni have served to deepen my interest in attending. I know that, in addition to your excellent faculty, your computer facilities are among the best in the state. I hope you will give me the privilege of continuing my studies at your fine institution.

(Stelzer pp. 38-39)

Statement #2

Having majored in literary studies (world literature) as an undergraduate, I would now like to concentrate on English and American literature.

I am especially interested in nineteenth-century literature, women's literature, Anglo-Saxon poetry, and folklore and folk literature. My personal literary projects have involved some combination of these subjects. For the oral section of my comprehensive exams, I specialized in nineteenth century novels by and about women. The relationship between "high" and folk literature became the subject for my honors essay, which examined Toni Morrison's use of classical, biblical, African, and Afro-American folk tradition in her novel. I plan to work further on this essay, treating Morrison's other novels and perhaps preparing a paper suitable for publication.

In my studies toward a doctoral degree, I hope to examine more closely the relationship between high and folk literature. My junior year and private studies of Anglo-Saxon language and literature have caused me to consider the question of where the divisions between folklore, folk literature, and high literature lie. Should I attend your school, I would like to resume my studies of Anglo-Saxon poetry, with special attention to its folk elements.

Writing poetry also figures prominently in my academic and professional goals. I have just begun submitting to the smaller journals with some success and am gradually building a working manuscript for a collection. The dominant theme of this collection relies on poems that draw from classical, biblical, and folk traditions, as well as everyday experience, in order to celebrate the process of giving and taking life, whether literal or figurative. My poetry draws from and influences my academic studies. Much of what I read and study finds a place in my creative work as subject. At the same time, I study the art of literature by taking part in the creative process, experimenting with the tools used by other authors in the past.

In terms of a career, I see myself teaching literature, writing criticism, and going into editing or publishing poetry. Doctoral studies would be valuable to me in several ways. First, your teaching assistant ship program would provide me with the practical teaching experience I am eager to acquire. Further, earning a Ph.D. in English and American literature would advance my other two career goals by adding to my skills, both critical and creative, in working with language. Ultimately, however, I see the Ph.D. as an end in itself, as well as a professional stepping stone; I enjoy studying literature for its own sake and would like to continue my studies on the level demanded by the Ph.D. program.

(Stelzer pp. 40-41)

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